Job Description

After an exciting season of immense growth, the Young New Yorkers’ Chorus (YNYC) seeks an Administrative Assistant to help support our general operations!

To Apply

Submit resume and cover letter or 2-3 paragraph statement of interest by 11:59pm EST Sunday, September 20th, 2024 to alex@ynyc.org

Please write the subject line as — YNYC Administrative Assistant - [YOUR NAME].

• Invited candidates will be contacted via email. Interviews will be conducted via Google Meet with the General & Artistic Director and possibly a YNYC Board member.

Reports To: Alex Canovas, General & Artistic Director

Location: 75% remote, 25% on-site

Application Deadline: Sunday, September 22nd, 2024

Desired Start Date: Monday, October 7th, 2024

Compensation: $500/month as an independent contractor through June 2025

Reporting to the General & Artistic Director, the work of the Administrative Assistant is 75% remote and 25% on-site. It’s essential that the successful candidate be comfortable working from home while proactively communicating progress and roadblocks. The Administrative Assistant is required to attend all YNYC concerts and dress rehearsals (dates below), special events, and at least one rehearsal for each of our Ensembles each month (i.e. 2 rehearsals a month.)

This position is the first paid administrative role YNYC has ever hired for, and as such we seek candidates who are passionate, flexible, dedicated, and who thrive in highly variable environments. The duties of this position will evolve over the course of the season as they adjust to the needs of the organization.

Who’s a good fit for this role?

You’re passionate about the cultivation and creation of new art — experience and familiarity with choral music is a plus, but not a dealbreaker. You might be a student at a conservatory, a recent graduate looking for some extra work, or further along in your career looking to supplement your work by getting involved in a growing organization with a bright future. You love administrative work and have a passion for forms, spreadsheets, and new apps that help arts organizations grow. The idea of constantly evolving work thrills you to no end, and you enjoy having no day be the same.

If you don’t possess all of the skills listed below, don’t fret! We’re very committed to helping everyone in the YNYC community grow, and that includes the successful candidate for this role.

KEY RESPONSIBILITIES

Administrative Support

• Assist with cross-ensemble administrative tasks (ordering music, securing venues, etc.)
• Manage website content and updates
• Collaborate on social media management (Instagram, Facebook, LinkedIn)
• Support bookkeeping processes
• Act as point of contact for vendors/contractors
• Assist with organization and management of YNYC records (Google Drive)
• Manage CRM and choir management software

Ensemble & Performance Support

• Support YNYC volunteer leaders in managing Ensembles and activities
• Assist with semi-annual audition process
• Attend 1-2 rehearsals per month, as agreed upon with General & Artistic Director, and assist with logistics (set-up, break-down, etc.)
• Coordinate with concert venues and vendors
• Serve as Box Office Manager for concerts
• Support external contract performance logistics
• Capture promotional audio/video content

Requirements

• 1-3 years administrative experience
• Must be proficient in Google Suite
• Adaptability and ability to work independently
• Strong communication skills
• Interest in choral/contemporary music (preferred)
• Experience with CRM software (preferred)
• Experience with social media platforms (preferred)
• A desire to work in a fun, driven environment with passionate people, and in an organization experiencing significant growth

Work Schedule

• Flexible remote work (75%)
• On-site presence at rehearsals, concerts, and events (25%)
• Must be available for all concert dates and dress rehearsals
• Attend Board meetings as directed by the General & Artistic Director

Required Availability for 2024-2025 Season

Tuesday, December 10th, 2024 (5pm to 11pm)

Wednesday, December 11th, 2024 (5pm to 11pm)

Friday, December 13th, 2024 (5pm to 11pm)

Saturday, December 14th, 2024 (5pm to 11pm)

Tuesday, April 29th, 2025 (5pm to 11pm)

Saturday, May 3rd, 2025 (all day)

Tuesday, May 7th, 2025 (5pm to 11pm)

Saturday, May 10th, 2025 (all day)

***Applicants not available for these dates will not be considered for this position.***

Job Tags

Contract work, Part time, For contractors, Work from home, Flexible hours, Sunday, Saturday,

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