Job Description

Office Specialist III (Confidential) Location San Bernardino, CA (Valley View area) :

December 5, 2023 Job Posting #8079.00

SAN BERNARDINO COUNTY SUPERINTENDENT OF SCHOOLS

601 North E Street ·San Bernardino, CA 92415-0015 · Ted Alejandre, County Superintendent

OFFICE SPECIALIST III (Confidential)

SALARY: $5,778.00 to $7,038.00 Monthly (Range 82)

LENGTH OF SERVICE: 12 Months per Year

APPLICATION DEADLINE: December 12, 2023 (4:00 PM PST)

LOCATION: Superintendent's Office, San Bernardino

POSITION DESCRIPTION

The Office Specialist III performs highly complex, advanced-level clerical functions in support of an SBCSS department head or regional/program director. The Office Specialist III is responsible for overseeing the flow of work in an office.

ESSENTIAL JOB FUNCTIONS

· Trains and oversees the clerical functions within a department which may include clerical staff;

· Develops and maintains the budget and financial records;

· Conducts and attends meetings and workshops;

· Collaborates with staff to identify and resolve administrative and/or fiscal issues affecting the department;

· Recommends solutions and improvements to existing administrative and/or fiscal issues within the department;

· Establishes and maintains records, filing systems, spreadsheets, calendars, and supplies;

· Uses current relevant multiple office applications to track, input, and generate data;

· Prepares and processes various documents and forms (e.g. transportation requests, purchase orders, personnel action forms, timesheets, contracts, work orders, other budgetary transactions);

· Develops and prepares correspondence, bulletins, forms, reports, minutes, handbooks, manuals, informational listings, presentation and other written materials;

· Performs related duties as assigned.

JOB REQUIREMENTS

Experience overseeing office support functions; performing complex clerical work, including processing financial transactions; in the use of standard office equipment (telephone, computer, fax, printer, calculator, etc.);

Skill in the useof standard office equipment (telephone, computer, fax, printer, calculator, etc.) general office procedures, English usage and punctuation;

Knowledge of office management procedures, English, punctuation, and grammar usage, computer operations and software applications;

Ability to type at a net corrected speed of 50 words per minute, communicate effectively with a variety of individuals in written and verbal form, establish and meet deadlines, maintain accurate records, exercise sound judgment, interpret and communicate policies and procedures;

Physical Abilities include sitting for extended periods, reaching, fine manual dexterity, pulling, talking/hearing, and near and far visual acuity/depth perception/color vision/field of vision.

MINIMUM QUALIFICATIONS

· Ability to type at a net corrected speed of 50 words per minute;

· Four (4) years clerical experience performing complex and diverse duties;

· Completion of 12 semester units in Business Administration or a closely related field.

Additional years of clerical experience may be substituted for college coursework .

1 year of experience = 6 semester units

2 years of experience = 12 semester units

· One (1) year experience processing financial transactions (i.e., requisitions, invoices, travel forms);

· One (1) year experience managing, tracking, inputting, and generating data from various computer applications;

· Ability to receive a passing score on the San Bernardino County Superintendent of Schools (SBCSS) Office Specialist III written test - OR - completion of a Bachelors Degree or higher - OR - proof of a prior passing score of the test;

· Possession of a high school diploma (or its equivalency) or higher or possession of a GED.

DESIRED QUALIFICATIONS

· Experience maintaining budgets;

· Experience providing leadership to support staff;

· Bilingual;

· One (1) year experience in a California school district or County Schools Office.

NECESSARY MATERIALS FOR APPLICATION

· Completed Ed-Join Online Application; (Incomplete application will not be considered. All fields must be filled in);

· Current Résumé;

· One (1) Current (dated and signed within 3 years) Letter of Reference;

· Copy of transcripts verifying completion of coursework in Business Administration or a closely related field (if applicable) ;

· A Typing Certificate demonstrating a NET corrected rate of 50 wpm (“Gross wpm” not accepted) or more is required;

· NOTE: *Attach proof of Bachelors Degree - OR - a passing score for the SBCSS Office Specialist III written test, if applicable;

· Applicants must meet minimum qualifications and attach all necessary materials to online application prior to the stated deadline to qualify as a candidate.

APPLICATION PROCESS: All applications must be submitted through Ed-Join. Go to the San Bernardino County Superintendent of Schools website at click on Human Resources; scroll down then click on “Click Here”to access the EDJOIN website” and attach your online profile to this job posting # . If you are disabled and need reasonable accommodations to complete the application process, please contact Human Resources at 760 East Brier Drive, San Bernardino, CA 92408 • (909) 386-9561. This facility is handicapped accessible.

The County Superintendent of Schools recognizes that the County Superintendent of Schools Office has primary responsibility for ensuring that it complies with applicable state and federal laws and regulations. The County Superintendent of Schools does not discriminate on actual or perceived sex, sexual orientation, gender, gender identity, gender expression, ethnic group identification, race, immigration status, ancestry, national origin, religion, colour, mental or physical disability, age or on the basis of a person's association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by federal, state or local law, ordinance or regulation, in its educational program(s) or employment. No person shall be denied employment solely because of any impairment which is unrelated to the ability to engage in activities involved in the position(s) or program for which the application was made.

State law requires all of our employees to be fingerprinted for the purpose of a confidential background investigation and prohibits the commencement of employment until the background investigation has been completed. Proof of freedom from active tuberculosis based upon an intra‑dermal test must be furnished at time of employment. Public Law 99‑603 (Immigration, Naturalization & Control Act of 1986) requires that all employees hired after November 6, 1986 provide proof of work eligibility. If hired, please be prepared to present appropriate documentation verifying identity and ability to work legally in the U.S.

Revised March 2023

Job Type: Full-time

Pay: $5,778.00 - $7,038.00 per month

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Job Tags

Full time, Local area, Day shift, Monday to Friday,

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